Blog

How To Ensure Business Continuity During Lockdown

Coronavirus Lockdown has changed the way businesses think and operate in India. Planning for organizational flexibility during a global crisis is of utmost importance. Nationwide shutdown due to COVID-19 has nearly caught many organizations. Although certain expectations of restrictions occurred, not many expected the scope of the restrictions to be set in place.

Here we will help you to develop a Business Continuity Plan during Coronavirus and also develop plans and processes for dealing with these disasters.

Identify your essential business products or services

You should rate your business priorities as an Entrepreneur or Company Owner in order of importance. 

Create a schedule for these critical tasks and delegate duties to employees for how the Corona Virus Lockdown should manage these critical functions. 

Analyze how long the available resources will continue. Look into management cash flow and the financial consequences.

Select what business continuity means for your business

If you’re a manufacturing company, continuity of business will mean maintaining consistency of production lines and factory operating.

For an airline, continuity of business means being able to operate on time as scheduled.

Business continuity for an IT / Engineering services organization would mean maintaining determination to provide project service without any delay.

Coronavirus Lockdown

Reduce the negative impact of COVID-19

Your business continuity strategy needs to revolve around the people and the partners during the Coronavirus outbreak.

Ensure employee wellness.

Develop a contact plan for employees, clients, and suppliers.

Maintain a Standard Operating Procedure Guideline to maintain performance, and efficiently handle the core functions.

Create a CoronaVirus Outbreak Team to look at vital functions to ensure that staff is protected with their preparation.

Allow flexible job opportunities like remote work, work from home, alternative working days.

Do a risk estimate 

Understand the mandatory restrictions on coronavirus spread in your country, state, and the city imposed by your government.

Mandatory closure of factories ordered by the Government due to city lockdowns. Shutting down your town with private offices. 

A drop-in project quality delivered via an online system. Closing a company that can be run from a home office using online tools. 

Being emotionally attached to business plans which request change given the new circumstances.

Supply Chain Management 

– Identify effects on activities and revenues.

Test the possibility of buying products from other suppliers or probably from several providers.

Make sure your source has a Business Continuity Plan already in order during Coronavirus.

Supply Chain Management

Change your value offerings or product

Since direct customer contact during the Coronavirus lockdown will not be possible, it is wise to modify your product offerings in order to match what the consumer wants during this time.

Many organizations can look at digital offers during COVID-19 lockdown or you can also transform current employees from dormant to vertical customer service to keep the customer happy by providing them with better service during Coronavirus Lockdown in India.

In this way, you would maintain existing customers and be able to make better use of the workforce.

Find out options to run your business

As a first step, if you are allowed to run your business from a remote location please check with your industry association. Planning and getting employees to work from home. 

In coordination with your account managers and clients, discuss with your Administrative, Production Directors, Project Managers, and the Leadership team.

– Laptop access or the move of office desktops to the home offices.

Report and Plan for the future

Build consistent contact methods for internal workers and for external stakeholders. 

Using the time to think about the future and how to make up for the decline with a slowdown due to the Coronavirus outbreak in India and across the globe.

Check the strategy regularly, and change it according to the external situation if necessary.

– Self-learning is a continuous cycle, so learn from the obstacles you face.

The spread of the Coronavirus will prepare us for the next global epidemic or crisis if it does happen.

Implementing Virtual Desktop Infrastructure

Implementing Virtual Desktop Infrastructure 

Providing centralized data with employees working from home can benefit the employees, and also helps the company to keep track of their employees in a virtual environment. You can check more about VDI Here.

Conclusion

This will help you implement the organization’s Business Continuity Plan, and help fight through the Coronavirus Lockdown. Insights, resources, and organized business processes can support pandemic planning for entrepreneurs and their companies.

To know more visit Ideastack.

Read Our Other Blogs:

1. How do I login to my website control panel (Cpanel)?

2. What to Look for in a Reliable and Client-friendly VPS Service Provider?

3. Why Every Business Needs a Cloud Dedicated Server?

4. Powering your commercial needs with VPS Hosting.

5. Detail information about Dedicated Servers.

How to let your employees work from home efficiently & prevent them from Coronavirus?

The Coronavirus pandemic originated in China and has infected nearly 140,000 + people. The overall impact of this Coronavirus disease has left organizations in all parts of the world counting the costs. The virus has affected industries like aviation, tourism, textiles, automotive, electronics, medicine, chemicals.

In today’s world working remotely has become commonplace. Employees have the flexibility and convenience to work from home, in a coffee shop, the library, and so on with the ease of plugging in and connecting from anywhere. Whether you’re working regularly from home or can work remotely through bad weather conditions or sickness, your workers must be set up for success.

Covid-19 Work From Home

Companies in India such as Flipkart, Zerodha, WIPL and so on have already started to take this initiative forward. The challenge here is how to take this “work from home” concept forward for the rest of the companies. The key issue is the kind of planning required and the steps are to be taken to ensure successful execution.

It is important to understand, before going forward, that not every company can implement the concept of working remotely. Like, in the manufacturing company let’s suggest fabrication, the machinery and equipment cannot be moved at home so this concept would not be possible for them. But it is possible for Business Consulting Firms, Professional Services, IT, etc.

Best practices while doing Work Form Home

This is how we should implement best practice when creating a Work from Home Program:-

  1. Examine the workspace: A home work-space should be checked to ensure that it is free from any risks including issues of fire and ventilation, slipping and falling risks and other regular risk factors. Ensure that important areas of work are identified which are key to the overall success of your organizations.

  2. Having the proper technology: Computer, email, video conferencing, internal network access are all tools that employees need, whether they’re operating from home or a public place.

  3. Securing Data & Network Security: Remote employees should have a stable Wi-Fi network, and they should work with a reliable Virtual Private Network (VPN). to avoid unauthorized access from or to a private network. Any transmitted data is then encrypted to shield it from interception and manipulation.

  4. Department wise segregate the work: For smooth coordination and proactive tracking, your team members should be your primary point of communication. Ensuring that coordination with the team leads to the set of departmental goals that identify particular key positions measurable for each individual in their team.

  5. Executing communications programs: Remote workers can often feel isolated from the rest of the team so it is important to stay in touch with them via Skype, telephone, email, message, or video conference.

  6. Supervise on Employees working remotely: If you find like your employees need to be continuously tracked, you can also integrate remote employee tracking tools such as Ideastack’s Employee tracking Cloud Service. It is necessary to notify the team that these methods are being applied to ensure the effectiveness of the work and not to spy on it.

  7. Testing the Program before launching it: Once the staff is done with the implementation and training, it is important that the software, applications, VPN, etc. can be tested several times to ensure that the operations work in the same manner as they operate at office premises. This reduces confidence in the team and the customers as well.

  8. Trusting your employees: One of the most important policies of work from home is not included in the actual document. Employers need to believe their workers while they are not working on-site to get their tasks done. Often it can be difficult to trust them with the data, but if it is the need of the hour, then that can be done during this Corona outbreak to ensure business continuity.
Employee Tracking Cloud Service to track employee's tasks who are working from home.

How to Setup a perfect work from home for your company

To overcome this situation seamlessly Ideastack has launched its Employee Tracking Cloud Service to track employee’s tasks who are working from home.

In this, you can track the following activities like:-

  1. Website Tracking – You can view their web surfing history. The Software record all URLs visited in any web browser including social media, webmail, search history, and other websites.

  2. E-mails Recording – Record Emails sent and received by employees on their work computers. 

  3. You can view multiple computers at the same time in your network – An employee’s computer can be monitored by more than one supervisor at the same time from their workstations in real-time.

  4. Record keystrokes – View keystrokes typed by users in real-time on your screen with our employee monitoring software. 

  5. Generate reports and schedule screen captures – Screenshots are recorded on all network computers and stored in a single centralized location on the main computer. You can view PC activity reports for all computers and you can also export reports to PDF for printing or sharing of the screenshot, and to Excel for analysis and reporting.

  6. Protect against insider threats – Your employees could be putting your company at risk. So, this software keeps an eye out for insiders, employees or otherwise who are downloading massive amounts of data.

If you are planning to setup a remote environment in your office you should consider our work from home cloud software also if you have some queries you can talk with our hosting experts on our live chat.

Open chat